Privacy Policy

Last update: May 23rd, 2022

Privacy first is a fundamental principle of Neptun Data Processing GmbH. Therefore we deeply respect your privacy regarding any information we may collect from you across our website and other sites or services we own and operate. We only process your personal data on the basis of the legal regulations (GDPR, DSG and TKG 2021). The use of our website is possible without any declaration of personal data.


Our website or web application may link to external sites that are not operated by us. Please be aware that we have no control over the content and practices of these sites and cannot accept responsibility or liability for their respective privacy policies.


If you contact us via e-mail, the data you provide will be stored on our servers for six months for the purpose of processing your enquiry and in the event of follow-up questions or conversations. These data will not be passed on without your consent.

HeadlineHunter Web Application

When you use our web application "HeadlineHunter", we store and process all data that you disclose to us in this context and that is generated in the course of providing our services (including account data, usage data such as selection criteria, activity data, billing and payment data). Your data is processed for the performance of the contractual relationship concluded with you. Insofar as necessary for the fulfillment of the contractual relationship or legally required, we will transfer your personal data to one of the following recipients:

  • Payment providers
  • Legal representatives
  • Auditors, accountants and tax consultants
  • Courts
  • Competent administrative authorities
  • Collection agencies
We will only process your data in personal form for as long as is necessary for the provision of our service, in general for the duration of your user account. Statutory obligations, e.g. according to tax law, remain unaffected by this.

Customer Account Management

In terms of customer account management, we process personal data that falls under the following categories:

  • Name/company
  • Corporate register numbers
  • Project participants (contact persons, employees, third parties, etc.)
  • Business address and other addresses of the customer
  • Contact details (phone numbers, fax numbers, e-mail addresses, etc.)
  • Bank details
  • Order data
  • VAT numbers
  • Customer service requests
You provide(d) us with data about yourself voluntarily and we process this data on the basis of your consent for the purpose of customer account management. You can revoke this consent at any time. A revocation has the consequence that we will no longer process your data for the above-mentioned purposes from this point on. For a revocation or other inquiries regarding data protection, please contact The data provided by you are furthermore required for the fulfillment of the contract or for the implementation of pre-contractual measures. Without this data we cannot conclude the contract with you. For data processing in relation to customer account management, we do not use commissioned data processors, do not pass on your data and do not process your data outside the EU or the EEA. We do not use any automated decision-making or profiling procedures. We store your data at least for the period of cooperation, but at the longest up to one year after the termination of all business relations.


Cookies are small text files that are stored on your device. They do not cause any damage. We use cookies only when it is necessary to make our services functional and more user-friendly. Our website does not use cookies. Our web application uses cookies and some of these cookies remain stored on your device until you delete them and allow us to recognize a browser on the next visit. If this is not desired, the browser can be set up so that the setting of cookies must be allowed or rejected in each individual case. If cookies are disabled in your browser settings, the functionality of our web application may be restricted.


Our website makes use of an open source web analysis tool called Matomo Matomo does not use cookies and provides some statistics about the use of our website to us. It is self-hosted on our servers and IP-addresses are not stored in full length. This means that no personal identifiable information is stored and no data is shared with other companies such as Google.

Your rights

Your continued use of our website will be regarded as acceptance of our practices around privacy and personal information. You have the right to information, correction, deletion, restriction, data transferability, revocation and objection regarding your data stored with us. If you believe that the processing of your data violates the data protection law or your data protection claims have otherwise been violated in any way, you can submit a complaint to us under or the data protection authority.